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Research Appointments
Information for Administrators
The different types of research appointments, and the processes and policies specific to each, are outlined in the FAS Appointment and Promotion Handbook. SEAS-specific information for these appointments, to be considered in conjunction with those in the Handbook, are outlined on the research appointment category pages.
A high proportion (approximately 70%) of SEAS academic hires and appointments are foreign nationals, and require that we work with the Harvard International Office (HIO) to secure the proper visa. To ensure a smooth transition to the SEAS appointment, it is important to begin the visa process as soon as possible. The HIO requires a 90-day lead time to process J-1 visas and a 6-month lead time for H-1B visas. Contact the relevant Academic Appointments Manager for more details.
US Scholars require at least 10 business days for processing.
Frequently Asked Questions
Go to report an emergency for contact numbers.
For help with an urgent repair or to report building safety issue, contact the Harvard 24-hour Operation Center, call (617) 495-5560.
To submit a request for a non-emergency repair, use the online work order system or contact the SEAS Facilities Office.
To request being added to or removed from the SEAS Facilities Building Email List, make a request using the work order system.
Mail/Mailboxes
For mail delivery questions or mailbox management, please contact the SEAS Service Center
Maintenance and Custodial Services
Report all leaks to the 24-hour Harvard Operations Center and if during business hours inform the SEAS Facilities Office. Most leaks can be resolved by onsite building staff. If the leak is extensive the Facilities Office will arrange for the services of an outside contractor.
Heating and Air Conditioning
When air conditioning or heating does not work satisfactorily, contact the SEAS Facilities Office. Outside of these hours, call the Harvard Operations Center. The Facilities Office will try to schedule repairs as quickly as possible, however resolution will depend on the cause of the issue, volume of requests, and availability of service providers.
Lighting
Use the work order system to request repairs of lighting. Common problems include, lights out, flickering lights, or malfunctioning occupancy sensors.
Door Locks
Use the work order system to request repairs to malfunctioning doors, door locks, and hardware.
Flooring
If flooring damage is reported or cleaning requested, the Facilities Office will assess the condition. When damage or deterioration is extensive and replacement flooring is warranted, the Facilities Office will coordinate with space occupants for replacement.
Furniture
Use the work order system for common requests such as repairing/replacing broken furniture.
or additional information contact us at facilities@seas.harvard.edu.
Use the work order system to report any pest issues and to request pest control services.
Additional information on common pests and related best practices are available by Harvard Environmental Health & Safety.
Equipment Breakdown
In most cases, maintenance and breakdown repair of scientific equipment is the responsibility of the Research Group. The SEAS Facilities Office should be notified when the equipment will impact building services such as an alarm system, building exhaust, compressed air, building vacuum system, building chilled water, or electrical power.
New Equipment
Contact the SEAS Facilities Office when new research equipment (planned or purchased) requires a special utility or environmental consideration including but not limited to power, compressed air, building vacuum system, building chilled water, exhaust, and delivery/moving/logistical needs.
Equipment and Technology-related Safety Issues
Research groups should contact the Harvard Environmental Health and Safety to review any safety aspects concerning laboratory operations and research equipment (existing, planned, or purchased). For information and resources go to the Lab Safety Committee.
Custodial Services at SEAS are provided by Harvard Campus Services Custodial Staff. Routine daily custodial services are provided throughout the SEAS campus. To report an issue or to schedule a cleaning use the online work order system.
Recycling
Use the blue or labeled bins for all single stream recycling (paper, glass/plastic bottles, and metal cans). The Facilities Office also collects spent fluorescent lamps and batteries.
We encourage all faculty, staff, and students to recycle materials to the greatest extent possible. For more information on going green, visit the Harvard Green Campus Initiative.
Trash
Trash is collected daily; call the Facilities Offices for special requests.
Restrooms
Restrooms in SEAS buildings are cleaned regularly by the custodial staff. To report an issue please contact the Facilities Office.
Kitchens
Kitchens in SEAS buildings are cleaned regularly by the custodial staff. The schedule of refrigerator/freezer clean-outs is posted in common kitchen areas. SEAS is not responsible for any lost personal food or kitchen items.
Contacts
Building Managers
Don Claflin
Pierce Hall G5
(617) 384-7205
Adam Gillis
Pierce Hall G3I
(617) 496-8544
Building Services Assistant
Jason Ortega
Pierce Hall G3E
(617) 495-2840
Assistant Dean of Space Planning and Design
Pamela Choi Redfern
Pierce Hall 210A
(617) 496-3238
Campus Planning and Space Planning Coordinator
Dina Adams-LeBlanc
Pierce Hall G3I
(617) 496-4380