Buying & Paying Forms
Below is a list of forms commonly used for Buying and Paying at SEAS, listed by the categories:
Payment Requests & Purchase Orders
Tax Certificates
While not exhaustive, we hope you’ll find what you’re looking for. If you see something’s missing, please let us know!
Payment Requests & Purchase Orders
Bank Draft Authorization Form
To have the check cut in a foreign currency, enclose this form with the payment request.
Check Inquiry Request Form
Please use this form to request that a stop payment be placed on a check or to request that a check be reissued.
Deposit/Prepayment Form
Please use this form when a deposit or a prepayment is required.
USD Wire Transfer Form
This form is used to wire a USD payment to a foreign vendor. Please enclose this form with the requisition for US wires. Please note that while we are working remotely US wires require an exception approval from Central Finance.
Foreign Currency Wire Transfer Form
This form is used to wire payment to a vendor in a foreign currency and needs to be attached to the payment request. Please note that a foreign currency wire transfer can be submitted in any dollar amount.
In Lieu of Invoice Form
For use when an invoice isn’t available (not required in B2P).
Non-employee Reimbursement Form
Use this form for students or non-employees requesting reimbursement for expenses incurred while conducting official Harvard business.
SEAS Fabrication and System Request Form
Harvard University requires vendor/supplier selection justification and price verification for orders > $50,000 purchased with Federal funds (100000-199999 fund range). Purchases made with cost-share funds or journaled onto Federal funds must also meet these requirements.
Tax Certificates
Form St-2 Certificate of Exemption
Please use this form when a vendor asks to see proof that Harvard is tax exempt in MA.
Form St-5 Sales Tax Exemption Purchaser Certificate
Please use this form when needing to prove that Harvard is sales tax exempt in MA.
Form St-5C Contractor’s Sales Tax Exempt Purchase Certificate
Please use this form when needing to prove to a contractor that Harvard is sales tax exempt in MA.
Federal Tax Exemption Letter – 501 (C) (3)
Please use this form when needing to prove that Harvard is exempt from paying federal tax in MA.
Blank W9
Attached is a form the vendors can fill out and attach to their Supplier Portal in B2P.
Harvard’s W-9
Please use this form when requested by a vendor for Harvard's tax ID number and certification.