Condolence Policy


The Human Resources Office (HR) will send an expression of sympathy on behalf of SEAS when notified of the death of an employee or an employee's immediate family member.

The sympathy expression may include a donation to charity or flowers. For the purposes of this policy, an immediate family member is defined as:

  • Spouse or partner
  • Son or daughter (including stepchildren)
  • Brother or sister
  • Grandchildren
  • Employee's parents, and grandparents
  • Employee's mother-in-law and father-in-law, brother-in-law and sister-in-law, son-in-law and daughter-in-law    

HR should be notified as soon as possible when a death has occurred. Based on the wishes of the family, HR will either send flowers (to the funeral home or the employee's home address) or make a donation in memory of the deceased to the family’s charity of choice. 

HR will make every effort to notify staff of the death of a current or retired colleague. An announcement and details related to funeral arrangements, if available, will be sent via the SEAS-staff list. Staff who learn of the death of an employee or retiree should contact HR.

Get Well Gifts

HR will send flowers or a fruit basket when an employee has been hospitalized or has a serious illness. Please notify HR as soon as you are aware of an employee in one of these circumstances.

Supervisors may request that HR send flowers or a contribution in other similar circumstances not described in this policy.